Project Organization Chart 101: What Is It and How to Make One

This article delves into the significance of a project organization chart in ensuring smooth project management. It discusses the key elements and benefits of creating an organizational chart, offering insights into its role in enhancing team management.

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In the dynamic landscape of project management, the project organization chart plays a pivotal role in determining its success. At the heart of this structure lies the project organization chart, a visual representation of the team's hierarchy, roles, and responsibilities. This chart serves as a roadmap, guiding project members through the intricate tasks and interactions required to achieve project objectives.

A well-crafted project org chart not only clarifies individual roles but also fosters synergy and collaboration among team members. Establishing clear communication lines and accountability streamlines decision-making processes and minimizes the risk of misunderstandings or bottlenecks. This article explores the fundamental aspects of designing and implementing an effective project organization chart.

In this article
  1. What is a Project Organizational Chart
  2. The Project Organizational Chart Examples
  3. How to Create an Org Chart
  4. EdrawMind: Free Project Org Chart Maker
  5. Conclusion

What is a Project Organizational Chart

A project team org chart, often referred to simply as a project org chart, is a visual representation of the hierarchical structure within a project team or organization. It outlines the relationships, roles, and responsibilities of individuals involved in a specific project, providing a clear overview of the team's structure and reporting lines.

At its core, a project organization chart typically consists of boxes or nodes representing different positions or roles within the project team. Lines or arrows connect these boxes to illustrate the reporting relationships and communication channels between team members. The chart may include various hierarchy levels, from project managers and team leaders to individual contributors or specialists.

The primary purpose of an org chart for project management is to facilitate communication, coordination, and decision-making within the project team. It helps team members understand who they report to, who they collaborate with, and who is responsible for specific tasks or deliverables. The project organization chart enhances transparency, clarity, and efficiency in project management processes by visualizing the team's structure and roles.

The Project Organizational Chart Examples

In a gallery like Wondershare EdrawMind, you can expect various project management organizational chart examples tailored to different industries, project types, and team structures. These examples may include:

Traditional Hierarchical Charts

traditional hierarchical charts

These charts depict a clear hierarchy within the project team, with roles arranged top-down. They typically show project managers at the top, followed by team leaders, specialists, and individual contributors.

Matrix Organizational Charts

matrix organizational charts

These charts illustrate functional and project-based reporting relationships for projects involving cross-functional teams or matrix management structures. They may show individuals reporting to both project managers and functional managers simultaneously.

Team-Based Organizational Charts

team-based organizational charts

In agile or team-based project environments, these charts emphasize collaboration and self-organization. They may feature interconnected nodes representing teams or squads, with less emphasis on hierarchical reporting lines.

How to Create an Org Chart

Understanding the concept of a project organization chart needs a practical implementation. Creating an org chart involves several key steps. Here's a general guide on how to create an org chart:

Step1Determine the Structure

Start by identifying the hierarchical structure of your project team. Consider factors such as reporting relationships, functional roles, and team interdependencies. Decide whether your project org chart will be hierarchical, matrix-based, team-based, or customized to suit your project's needs.

Step2List Roles and Positions

Compile a list of all roles and positions within the project team. Include project managers, team leaders, specialists, and individual contributors. Clarify each role's responsibilities and reporting lines to ensure accuracy in the project organization chart.

Step3Choose a Tool

Select an appropriate tool for creating your project team org chart. You can use specialized software like EdrawMind, which offers many templates and customization options.

Step4Design the Chart

Begin designing your org chart by arranging roles and positions logically. Use boxes or nodes to represent each role, and connect them with lines or arrows to indicate reporting relationships. Consider adding color coding or shapes to differentiate between different departments or teams.

Step5Add Details

Provide additional information within the org chart, such as each team member's name, title, and contact information. This enhances clarity and accessibility, ensuring stakeholders can easily identify and reach out to relevant individuals.

Step6Review and Revise

Once the org chart is created, review it carefully for accuracy and completeness. Solicit feedback from key stakeholders or team members to ensure alignment with the project's goals and objectives. Make revisions as necessary to reflect any changes in team structure or responsibilities.

Step7Distribute and Maintain

Share the org chart with stakeholders such as project team members, managers, and clients. Ensure it remains up-to-date by regularly reviewing and updating it to reflect any changes in the project team's structure or personnel.

EdrawMind: Free Project Org Chart Maker

edrawmind organizational chart

As a versatile and user-friendly org chart maker, it offers a wide range of tools and features tailored to streamline the process of creating project organizational charts. Here's a glimpse into some of EdrawMind's AI-powered features:

  • Smart Templates
  • EdrawMind provides a vast collection of smart templates to create project organization charts. These templates offer pre-designed layouts and structures, saving users time and effort in designing their org charts from scratch.

  • Auto-Connect
  • With its auto-connect feature, EdrawMind automatically connects nodes or boxes within the org chart, intelligently adjusting the layout to maintain clarity and readability. This feature eliminates manual adjustments, ensuring a seamless and visually appealing org chart.

  • Quick Formatting
  • EdrawMind's quick formatting tools allow users to easily customize the appearance of their project organization chart with just a few clicks. Users can change colors, fonts, shapes, and styles to match their project's branding or visual preferences.

  • Data Import
  • EdrawMind enables users to import data from external sources, such as spreadsheets or databases, directly into their org chart. This feature automates populating the org chart with relevant information, reducing the risk of errors and inconsistencies.

  • Collaboration Tools
  • EdrawMind offers robust collaboration tools that allow multiple users to work on the same org chart simultaneously. Users can collaborate in real time, share feedback, and track changes, enhancing teamwork and productivity.

  • Export and Sharing Options
  • Once the project organization chart is complete, EdrawMind provides various export and sharing options. Users can export their org chart in different formats, such as PDF, PNG, or Microsoft Office files, and share it with stakeholders via email, link, or presentation mode.


Project organization charts serve as invaluable tools in clarifying team structures, roles, and responsibilities, thus enhancing communication and coordination within project teams. These charts facilitate decision-making and streamline workflow processes by providing a visual representation of the project's organizational hierarchy.

For those looking to create project management organizational charts seamlessly and efficiently, EdrawMind emerges as an ideal solution. With its user-friendly interface and AI-powered features, EdrawMind simplifies the chart-making process, offering smart templates, auto-connect functionality, quick formatting tools, and robust collaboration options.

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Sarah Jones
Sarah Jones Jul 02, 24
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