Top 10 Simple To-Do List Apps for Effortless Productivity

Dive into to-do apps with our guide, aiding your choice of the ideal one for productivity. Uncover features and make an informed decision with our comprehensive assistance.

Best to-do-list apps
Best to-do-list apps

Are you forced to use a to-do list application at random because a buddy suggested it or because your job requires a particular tool? Alternatively, maybe you're using a sticky note in your kitchen to write down your to-do list and reminders.

Selecting the best apps for to-do lists should be a deliberate and personal choice, independent of your circumstances; it shouldn't be determined by chance or advice from others.

Therefore, continue reading to find out about some of the best to-do list apps and the reasons for their importance, whether you're stuck with a subpar to-do list app or if you want to start managing your responsibilities.

Selecting the right app can be difficult, so we've done the legwork for you. The top 10 to-do list apps are reviewed below, along with the pros and cons of each.

In this article
  1. 10 Best To-Do Lists Apps
  2. How To Choose the Best To-do List App
  3. Conclusion

10 Best To-Do ListsApps

The top 10 to-do list applications are notable for their usefulness, features, and easy-to-use interfaces.

1. EdrawMind - Teammanagement App Supporting Real-time Collaboration

EdrawMind app for task management

Because of its unique combination of task management features and visual mind mapping, Wondershare EdrawMind is a great to-do list app. This special combination enables users to employ mind maps to build aesthetically appealing to-do lists, which promotes effective task management.

With EdrawMind, users can quickly detect work relationships and better understand their responsibilities by organizing similar tasks together. An additional degree of efficiency is added by using distinct colors and symbols for priority, which enables users to emphasize important jobs and efficiently organize their workflow.

Key Features

  • Mind mapping: Create mind maps of various styles and complexity.
  • Task management: Organize tasks, set priorities, and track progress.
  • Visual customization:Customize the appearance of mind maps with themes, templates, and styles.
  • Priority Levels and Due Dates: Assign task priority levels and set due dates to ensure timely completion and prioritization.
  • Reminders and Notifications: Receive reminders for tasks and deadlines to stay on track and avoid missed deadlines.
  • Real Time Collaboration: Multiple users can work on the same diagram at the same time from the Web or a desktop device.
  • Many mind map export options for sharing and presenting.
  • Effective mind mapping for brainstorming and organization.
  • The learning curve for advanced mind mapping features.

2. Todoist - Task Management with Natural Language Input and Recurring Tasks

online app for easy task management

Project management, dependencies, and subtasks are some of the new features that Todoist has added throughout time. Tasks can be created, ranked, labeled, assigned due dates, and colored-coded by users.

The AI-driven Smart Schedule recommends the best times to complete chores. Todoist Karma gives users prizes for finishing tasks and hitting productivity goals. Graphs visually record progress.

Key Features

  • Natural language input: Add tasks using natural language phrases.
  • Recurring tasks: Set up recurring tasks to repeat regularly.
  • Priority levels: Assign priority levels to tasks for better organization.
  • Reminders and deadlines: Set reminders for tasks and deadlines to stay on track.
  • Labels and filters: Categorize tasks using labels for easy filtering and searching.
  • Powerful features for task management and collaboration.
  • Cross-platform compatibility for seamless usage across devices.
  • Fewer third-party integrations.

3. TickTick - Task Management Tool with a Simple, Flexible Interface

TickTick app for checklists

TickTick provides the same fundamental functionality that other market competitors are developing. Several parameters are supported by the application, including lists, tasks and subtasks, levels of priority, and tags.

The platform has a clean, well-organized interface that makes work management easy. Like other apps, this allows you to add projects and subtasks, share them with others, and set deadlines and reminders. Repetition can be adjusted to your specifications, and recurring tasks can be added.

Key Features

  • Customization:Personalized to-do lists with voice prompts for easy creation.
  • Reminders:Clever alerts and reminders for upcoming tasks.
  • Calendar View:Use the calendar view to monitor your impending tasks.
  • Quick add and editing: Easily add and edit tasks using quick actions.
  • Project view:Manage multiple tasks within a project using the dedicated project view.
  • Best free to-do app.
  • Broad compatibility with OS.
  • Limited free version.

4. Microsoft To Do - Simple App Designed to Integrate with Microsoft Products

Microsoft to do home page

One of the best to-do list applications available is Microsoft To-Do. Microsoft To-Do, created by the same team that created Wunderlist, is cloud-based and fully interacts with Office 365. You can import tasks from programs like Wunderlist and Outlook or start from scratch when creating tasks.

This is especially helpful if you need to finish unfinished business without starting from scratch with your to-do list. To keep your to-do list in check, you may make comments, prioritize and arrange your activities, add themes and colors to your task list presentations, and create reminders.

Key Features

  • Task lists and projects: Organize tasks into lists and projects for better categorization.
  • Priority levels and due dates: Assign priority levels and set due dates for tasks.
  • Smart lists: Automatically group tasks based on various criteria.
  • Reminders and notifications: Receive reminders for tasks and upcoming deadlines.
  • Clean and intuitive interface: Easy to navigate and understand.
  • A mobile app is available.
  • Cloud-based.
  • Limited features.

5. Toodledo - Comprehensive Task Management with Habit Tracking

App with powerful features

With a strong emphasis on task organization, this app makes arranging your to-do list incredibly easy and simple. You can add several subtasks, notes, priority levels, and other fundamental data under each task.

Apart from lists, Toodledo facilitates task management by creating an outline. To help you stay focused on the main things and provide a comprehensive overview of your duties, all your tasks and subtasks are shown as an outline with other sections.

Key Features

  • Customizable task views: Choose from various tasks, including lists, boards, and calendars.
  • Smart filters and sorting: Filter and sort tasks based on various criteria for easy organization.
  • Context and location reminders: Set reminders based on context (e.g., at home, at work) or location.
  • Advanced task details: Add detailed information to tasks, including notes, subtasks, attachments, and priority levels.
  • Team collaboration: Share tasks, assign responsibilities, and track progress with team members.
  • Location-based alarms.
  • Free version available.
  • Outdated user interface.

6. Habitica - Gamified Task Management for Motivation Boost

Habitica app for managing tasks

Habitica's distinct gamified approach to productivity makes it stand out among other to-do list apps. It approaches your chores and objectives like a role-playing game, transforming your regular jobs and routines into challenges to complete and monsters to defeat.

Using this method can increase the enjoyment and engagement of to-do list management. Awarding you with experience points, in-game money, and virtual equipment for finishing tasks adds another level of motivation, keeping you engaged in sustaining your productivity.

Key Features

  • Gamified task management: Complete tasks to earn rewards, fight monsters, and level your character.
  • Habits and goals: Set positive habits and track your progress with habit trackers.
  • Customizable rewards and punishments: Choose rewards for completing tasks and punishments for missed deadlines.
  • Guilds and challenges: Join guilds, collaborate with other users, and participate in challenges.
  • Visual customization: Customize your character, avatar, and guild to personalize your experience.
  • Extensive features.
  • Free to use.
  • It can be Overwhelming

7. - Simple, Intuitive Interface with Calendar Integration

Individual and teams to-do list app

One of the simplest apps for creating and managing to-do lists is Simple tasks and subtasks folders are included, making it easy to create and mark tasks completed quickly. The program includes a simple file drag-and-drop feature.

Key Features

  • Organized: Use color to prioritize and organize your tasks.
  • Customizable: Themes that are tailored to individual tastes.
  • Sharing Feature: Simple list sharing with other individuals.
  • Multiple task views: Choose from various tasks, including lists, calendars, and Kanban boards.
  • Notes and attachments: Add notes and attachments to tasks for richer information.
  • Features to organize tasks.
  • Built-in Calendar app syncs tasks.
  • Lacks advanced reporting.

8. Evernote - Note-taking with Extensive Organization Features

task organizer Evernote app

Evernote is the next app in this list of top to-do list applications. Evernote is a feature-rich online notepad application with task management capabilities that facilitate the user's organization of personal and work-related tasks.

In addition, Evernote users can utilize the web clipping tool to save any website or online content they like, and it will automatically add it to their Evernote account.

Key Features

  • Drag and drop: A drag-and-drop interface lets you make changes quickly.
  • Web Clipper: Web Clipper for storing any online content.
  • Integration: Integration with Slack to maintain team communication.
  • Synchronization: Email synchronization allows tasks to be added straight from emails.
  • Workspace: Workspaces for many teams working on various tasks simultaneously.
  • A free Version is available.
  • Several integrations with third-party applications.
  • It may appear overwhelming for beginners.

9. Things - Elegant Design with Powerful Task Management

task management app for mac users

Things app guarantees that your tasks are well-organized and that you meet deadlines. In addition, tags can be used to share projects with others, organize tasks into groups, create personalized alerts and reminders, and even link with programs like Slack. A web version and an iOS app are available for convenient access from any device.

Key Features

  • Priority levels: Assign task priority levels for quick prioritization.
  • Areas of focus: Organize tasks into focus areas for better categorization.
  • Deadlines and reminders: Set deadlines and reminders to stay on track.
  • Subtasks and notes: Divide difficult jobs into smaller ones and include more information in your notes.
  • Project view: Use a specific project view to see the status of your project.
  • Project view for managing multiple tasks within a project.
  • One-time purchase.
  • Lacks collaboration features.

10. ClickUp - Versatile Work Management with Diverse Views

ClickUp app home page

ClickUp is an all-in-one productivity tool that provides online note-taking, to-do list functionality, and more than a hundred adjustable features to make the ideal list for any situation.

Build tasks easily using simple, multifunctional to-do lists; build a checklist inside a task comment; write down lengthy, intricate lists in ClickUp Docs; or quickly generate to-do lists using ClickUp's Notepad feature.

Key Features

  • Analytics: Analytics in real-time on the dashboard.
  • Customizable: More than fifteen configurable views.
  • Checklists: Checklists with nested subtasks.
  • Personalization: Statuses, Custom fields, and tags.
  • Filtering: Functionalities for searching and filtering
  • 24/7 customer support.
  • There are free plans and reasonably priced options available.
  • Learning curve due to feature abundance.

How To Choose the Best To-do List App

Here are 4 standards for choosing a to-do list app that's most suitable for you:

Best to-do list app for you
  • Determine what you need: Establish your main objectives while utilizing a to-do list software, whether intricate project or basic task management. Select an app based on how often you use it and what you require.
  • Analyze functionality and features: Consider the aspects that are most important to you, such as task views, reminders, priority settings, and teamwork tools. Ensure the app has the capabilities you need and is simple to use.
  • Think about usability and convenience: Examine the app's visual appeal and ensure the UI is clear and simple. Give top priority to a simple app, even for novices.
  • Verify the app's cross-platform compatibility and pricing: If you use many devices, ensure it works on all of them. Examine pricing schedules and select a plan that meets your needs for features and budget.


Task management has been transformed by to-do list apps, which provide a flexible solution for people and groups. By assessing features, ease of use, and compatibility, you can pick the application that best facilitates collaboration, organization, and goal-achieving.

EdrawMind logoEdrawMind Apps
Outline & Presentation Mode
Real-time collaboration
22 structures & 47 themes
5,000+ free templates & 750+ cliparts
EdrawMath formula
Generate mind maps, slides, and more with AI
edrawmax logoEdrawMind Online
Outline & Presentation Mode
Real-time collaboration
22 structures & 47 themes
5,000+ free templates & 750+ cliparts
LaTex formula
Generate mind maps, slides, and more with AI
Sarah Jones
Sarah Jones Jul 02, 24
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