Nowadays, most organizations and corporate sectors prefer taking multitaskers on board. As a project manager, even if you are a multitasker, it becomes challenging for you to manage everything personally, especially when you have multiple responsibilities. This is where an AI task manager lends you a helping hand.
While searching, you may find a couple of AI-based task managers on the market, but you can’t trust them until you are familiar with the features they offer. This article presents key things to consider when choosing an AI-powered task management tool and lists some of the best AI task managers from which to benefit in 2024 and beyond.
Part 1. What Should You Look for in an AI Task Manager?
Selecting a credible task manager requires you to consider a few factors, including features, navigation, integration, users’ feedback, and price.
- Features: The very first thing you should consider in a task manager is its features. See whether it offers the features you need. They may include real-time update tracking, intelligent scheduling and reminders, data analysis, and automating tasks.
- Navigation: A good tool should offer easy navigation, which means users of all skill levels can use it easily. Therefore, always prefer using software with a user-friendly interface.
- Integration Abilities: A task manager should be able to integrate with other apps or tools, like calendar apps, email apps, or other platforms. These integrations add extra value to the credibility of the tool you want to choose.
- User Reviews: The most transparent way to understand whether or not a tool is worth it is to look at the feedback provided by users on different platforms, such as Capterra, G2, Trustpilot, Product Hunt, etc.
- Price: It is another key factor to consider when selecting a potential task manager. Though the price should not be your primary concern, choosing a budget-friendly task manager with worthy functionalities is always a good idea.
Part 2. The 5 Best AI-Based Task Managers
Now that you are familiar with how to select a perfect task manager. Let’s explore different tools to see how they lend you a helping hand when managing various tasks.
1. EdrawMind AI
EdrawMind AI is an AI-powered, efficient task manager launched by Wondershare - a leading tech company. Millions of people around the world have been using this software for a while now. It helps you automate various business operations, like business analysis, note-taking, and effective collaboration in real-time. In addition, this tool helps you brainstorm new ideas and bring them to life effectively.
Features
- It allows you to collaborate with your team members in real time.
- It makes business analysis fun and easy.
- Note-taking is one of the most important things for completing tasks effectively, and EdrawMind makes it super easy.
- Making compelling and easy-to-understand presentations is another key feature of this software.
- Brainstorming and copywriting are two more functionalities from which you can benefit.
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2.36K+ Reviews
People Like It For
- A community of more than 30 million users.
- Multi-platform support.
- One-click business analysis solutions.
People Dislike It For
- You may have to log in every time you open the tool because it gets logged off when you close it.
Pricing
- It offers a free trial for beginners.
- Education Plan: $35 (semi-annual), $49 (annual), and $79 (2-year plan).
- Teams and Businesses Plan: $335.75 per year
- Individual Plan: $59 per year (subscription), $118 (a one-time payment for a lifetime), and $245 (a one-time payment for a lifetime bundle).
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2.36K+ Reviews
Hear from a Real User
“For our company, the most important feature was the ability to work on a map collaboratively. We couldn't find any other software that allowed us to work in real-time.”
— — Verified Capterra comment from Anthony R., a project manager.
Rating
- G2: 4.6 out of 5.0 (as of June 2024).
- Capterra: 4.5 out of 5.0 (as of June 2024).
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2.36K+ Reviews
2. Trello
It is best known for bringing together your tools, team members, and tasks. Trello keeps everything in the same place, even if your team is not present under a single roof. It allows you to organize all projects and related stuff on different boards. This tool enables you to find a variety of information, including who is working on a project and how well the project is going.
Features
- This tool employs lists, cards, and boards for managing your projects.
- It allows you to set the deadlines for each task.
- You have the option to add attachments.
- You can integrate Trello with other applications your team already uses, such as Dropbox, Gmail, Firefox, Jotform, and more.
- It supports over 20 regional languages.
People Like It For
- It supports no-code automation for each Trello board.
- This tool keeps your private information 100% protected.
- It is trusted by the World’s leading companies, including Zoom, Visa, Coinbase, John Deere, and more.
People Dislike It For
- For enhanced functionality, you may have to depend on 3rd party integrations.
- Customization options are limited when teams need more personalized workflows.
- Limited online features.
Pricing
- A free trial is available.
- Standard Plan: $5 per month per user.
- Premium Plan: $10 per month per user.
- Enterprise Plan: Starts from $17.50 per month per user.
Hear from a Real User
“Trello has incredible options, with it we have been able to improve the time it takes us to develop and follow our projects.”
— — Verified G2 comment from Roberto A., a web developer.
Rating
- G2: 4.4 out of 5.0 (as of June 2024).
- Capterra: 4.5 out of 5.0 (as of June 2024).
3. ClickUp
Do you want to supercharge productivity when managing your projects? Look no further than ClickUp. Even if your team is far apart, you can make them work closely with this tool. It gives you a crystal-clear picture of the entire project to help you understand what exactly is going on, how soon a project can be delivered, and more.
Features
- It offers more than 15 views, like Kanban boards, timelines, calendars, and more.
- The time estimate and tracking feature makes reevaluating pricing and workflows easy.
- It enables you to create templates for all repetitive processes to save time.
- This software perfectly integrates with other third-party applications, including but not limited to GitHub, Slack, Webhooks, Google Drive, One Drive, Outlook, and Google Calendar.
- It runs smoothly on Android, iOS, Mac, and Windows devices.
People Like It For
- 24/7 customer support (highly responsive).
- 99.9% uptime
- Weekly updates
- It is completely secure to use.
People Dislike It For
- The phone support is not available. It is available only on chat and email.
- ClickUp has a steep learning curve.
- Navigation may become problematic when tracking bigger teams with hundreds or thousands of members.
Pricing
- A free forever trial version is available.
- Unlimited Plan: $10 per month per user.
- Business Plan: $19 per month per user.
- Enterprise Plan: Custom pricing.
Hear from a Real User
“In my personal opinion, it is way better than devops and more customizable than traditional tools. And I guess it wasn't only me; the team also felt comfortable enough that we even started using it for retrospectives.”
— — Verified Capterra comment from Gabriel C., an operational manager.
Rating
- G2: 4.7 out of 5.0 (as of June 2024).
- Capterra: 4.6 out of 5.0 (as of June 2024).
4. Asana
This tool is considered among the World’s leading work management platforms. Asana has the ability to assist you in various business management operations. When it comes to marketing, it helps you streamline campaign management, manage editorial calendars, and boost creative production. In addition, this AI-powered task manager is equally beneficial for operations, product development, IT, and other processes.
Features
- This task manager enables you to communicate effectively with video messages.
- It can be integrated with more than 300 apps, including Gmail, Word, Slack, Zoom, and more.
- It sends you automatic notifications when it is your turn. It happens when you add task dependencies.
- You can assign tasks to 20 projects at a time with Asana.
- This task management tool allows you to assign a task to multiple people.
People Like It For
- Big organizations, like Merck, Toto, Amazon, McKesson, Johnson n Johnson, and Dell, trust Asana.
- It completely protects your business data.
- It provides you with more accountability and clarity.
People Dislike It For
- Built-in time-tracking is not available in Asana.
- New users may find it difficult to use.
- Importing and exporting options are limited.
Pricing
- Personal Plan: $0 forever
- Starter Plan: $10.99 per month per user.
- Advanced Plan: $24.99 per month per user.
Hear from a Real User
“Asana is a powerful task management tool. It gives anyone an excellent view of the project, their progress, and any conversation that may have happened among the team members related to the tasks/sub-tasks.”
— — Verified G2 comment from Pallav V., a director of engineering.
Rating
- G2: 4.4 out of 5.0 (as of June 2024).
- Capterra: 4.5 out of 5.0 (as of June 2024).
5. Notion
Are you looking for a worthy workplace to turn your ideas into action? The Notion will be your go-to partner in this journey. Whether you are working in the engineering, product development, HR, operations, or marketing department, this tool will always be your best task manager. Simply put, it is a perfect task manager for small and large-scale businesses.
Features
- You can create tasks and set deadlines with a calendar.
- The dynamic interface allows users to switch between different views, such as lists, calendars, Kanban boards, and more.
- It enables multiple users to work on the same document at a time and collaborate simultaneously.
- You can add links, pictures, and text to make the environment adaptable.
- It allows you to create personalized databases that best match your requirements.
People Like It For
- The World’s leading brands, like General Electric, Toyota, Figma, Amazing, Nike, Pinterest, and Uber, trust Notion to manage projects.
- It supports various languages, including Portuguese, English, Japanese, Korean, Spanish, French, and more.
- It can be integrated with other tools, like Slack, Asana, Jira, GitHub, Gitlab, Zapier, Google Drive, and more.
People Dislike It For
- It comes with a steeper learning curve.
- This software has a limited offline functionality.
- New users may try excessive links, views, and databases to overcomplicate the workplace.
Pricing
- A free demo is available.
- Plus Plan: $8 per month per seat
- Business Plan: $15 per month per seat
- Enterprise Plan: Custom pricing.
Hear from a Real User
“The way we used it at the startup I was working remotely at was kind of like a complete workplace with all the documents and various functions and projects loaded on there.”
— — Verified Capterra comment from Haimi T., a market analyst.
Rating
- G2: 4.7 out of 5.0 (as of June 2024).
- Capterra: 4.7 out of 5.0 (as of June 2024).
Summing It Up
An AI task manager makes it super easy for you to manage complex operations and handle multiple responsibilities simultaneously. As a result, users can manage business operations like never before, thereby maintaining higher productivity and efficiency.
Nowadays, a series of task managers have been introduced to the market. Read the discussion above to learn how to choose a credible one. This article has presented the five best AI-based task managers to assist project managers and other professionals in their routine operations by automating their tasks efficiently.
EdrawMind
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